1 · The value
A digital sales team that works 24/7 to win more wholesale buyers and repeat orders, for about 30% less than a traditional team.
What it brings to the business
More buyers
500–2,000 targeted stores and companies contacted every month.
More orders won
Every enquiry answered in under 5 minutes, day and night, in the buyer's language.
More repeat orders
Automatic follow-ups and reorder reminders keep customers buying.
Lower cost of sales
≈ 66M VND a month instead of ≈ 95M for a 5–8 person team.
The plan in 4 numbers
Today vs. tomorrow
Traditional team
- 5–8 people, ≈ 95M VND a month
- Office hours, 1–2 languages
- Grows only by hiring
AI system
- 2 people + 6 AI workers, ≈ 66M VND a month
- 24/7, 10+ languages
- Grows without hiring
Decisions we need
- Approve stage 1: ≈ 90M VND, for first results in 3 months.
- Name one owner to approve big decisions and read the weekly report.
- Pick 3 target countries to start with.
- Fund step by step: each stage shows results before the next is paid for.
2 · How it works
A loop that learns what sells
Every day the system runs 9 steps. Each round it keeps what brings orders and drops what doesn't.
See the market
Finds which countries, buyers and products have demand right now.
Plan and rank
Puts money only into the ideas with the best return for the risk.
Act
Safe actions run on their own; big ones wait for the owner's approval.
Watch and grow
Scales what brings orders and stops what doesn't.
Learn and adapt
Every result becomes a lesson for the next plan.
Our digital sales team
Who decides what
AI acts alone
Posts, replies, standard quotes, follow-ups, small ad tests
Owner approves
Large quotes, discounts, new countries, ad spend above the limit
People only
Contracts, payments, key buyers, complaints
3 · Roadmap
First results in 3 months, full system in 6
Each stage must show results before the next one is paid for. The right column shows how much work the AI does on its own.
* Stage 1 analysis is fully automatic, but it takes no actions yet.
What each stage delivers
Market view
- Result
- One dashboard that shows where demand and profit are.
- Gate
- The owner uses the daily report.
24/7 sales desk & content
- Result
- Replies in minutes; 1–2 videos a day.
- Gate
- More quotes and samples from the same enquiries.
New buyers
- Result
- 500–2,000 targeted buyers contacted a month.
- Gate
- More meetings and samples at a good cost per buyer.
AI plans, decides, learns
- Result
- Budget moves to what sells, automatically.
- Gate
- Within budget, error rate under 2%.
Who builds it
Development team
Developers and an AI specialist, about 150 developer-days in total.
Built with Claude Code
An AI coding assistant writes and tests much of the code.
Reuse and buy
Builds on the johncashew.ai platform and ready-made tools.
4 · Investment & return
One-time investment ≈ 165M VND
Development cost by milestone
Development only, at 1.1M VND per developer-day. Nothing else to pay up front.
Running cost: ≈ 29M VND a month less than a sales team
Advertising is extra: from 26M VND a month, and it grows only when ads bring buyers at a good cost.
When it pays back
Total cost over 24 months
From month 6 the AI system has cost less in total, even before counting a single extra sale.
The profit it must bring
≈ 80M VND a month
of extra gross profit covers the running cost and earns back the investment within 12 months.
Example: at a 20% gross margin, that is ≈ 400M VND of extra sales a month. Replace 20% with our real margin.
Two golden rules
- Each customer brings at least 3× what it cost to win them.
- The cost of winning a customer comes back within 6 months.
Development cost by stage (≈ 150 developer-days)
| Stage | Developer-days | VND |
|---|---|---|
| 0 · Foundation | 6 | 6.6M |
| 1 · See the market | 15 | 16.5M |
| 2 · Content & social | 11 | 12.1M |
| 3 · 24/7 sales desk | 15 | 16.5M |
| 4 · Find new buyers | 9 | 9.9M |
| 5 · AI plans & decides (with advertising) | 21 | 23.1M |
| 6 · Learn & adapt | 15 | 16.5M |
| Safety rules, security, setup | 6 | 6.6M |
| Testing | 17 | 18.7M |
| Project management | 15 | 16.5M |
| Reserve for surprises (≈ 15%) | 20 | 22M |
| Total | 150 | 165M |
Based on reusing the johncashew.ai platform and ready-made tools.
Monthly running cost in detail (≈ 66M VND)
| 2 staff (owner/operator and sales closer) | 30M |
| Maintenance and improvements | 11M |
| AI usage | 7.8M |
| Buyer and import data | 7.8M |
| Customer database (CRM, free plan) | 0 |
| Cloud servers | 2.6M |
| Video and image tools | 2.6M |
| Email outreach tools | 2.6M |
| WhatsApp and social tools | 1.3M |
| Total (without advertising) | ≈ 66M |
5 · Results & safety
Will it match a team of 5–8 people?
It does more in volume and speed, and less in big-deal relationships. Our sales closer keeps the key buyers.
Months 1–4: worth about 2–3 people
Months 8–12: worth about 6–8 people in volume work
How we measure it, every month
1 · Activity
Work done ÷ what one person does. E.g. 2,400 replies = 3 people's worth.
2 · Quality
30 random items per task checked each week; errors under 2%.
3 · Profit
New buyers, orders, reorders and gross profit per 1M VND spent.
The monthly verdict
▲ Better than a team
More output and profit at lower cost. Give it more budget.
● Equal
Same results, lower cost. Keep improving the weakest step.
▼ Below
Results below the old level 2 months in a row. Fix it or cut back.
Risks and how we protect profit
Account bans
Official connections only, within each platform's limits.
Wrong price or claim
Prices only from our price list; weekly quality checks.
Overspending
Hard monthly limits; owner approval above them.
Emails marked as spam
Separate sending addresses and a slow warm-up.
Privacy laws
Business contacts only, with an easy opt-out.
Too much trust too soon
More freedom only after 2 months of proven accuracy.
Next 30 days
- Week 1
Customer database
All past buyers and enquiries in one place.
- Week 1–2
Product and price library
Grades, packaging, minimum order, certificates, price tiers.
- Week 2–3
One dashboard
YouTube, Instagram, Alibaba and website together.
- Week 3
3 target countries
Chosen from import data.
- Week 4
24/7 sales desk pilot
On Alibaba and WhatsApp, the fastest path to new orders.
Role by role: what the AI covers
| Role in a traditional team | Done by | Compared with 1 person |
|---|---|---|
| Content creator / video editor | Content creator AI | More |
| Social media & community | Social media AI | More |
| Market analyst | Market view (loop steps 1–2) | More |
| Sales admin (quotes, invoices) | Quote & order assistant | More |
| Export sales reps × 2 | Buyer hunter + 24/7 sales desk | More at first contact, less at closing |
| Advertising / online search | Advertising AI | About equal |
| Marketing manager | AI manager + owner | Partly: AI proposes, owner decides |
| Sales manager (big deals, trade fairs) | Sales closer (person) | Stays human |